51+ MS Excel Interview Questions And Answers 2020

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Microsoft Excel Interview Questions And Answers 2020

How can Microsoft Excel be described briefly?

Microsoft Excel is a software program or a pc utility that can be utilized as a repository of data within the type of rows and columns. It is obtainable in most working techniques like Mac, Windows, Androids and so forth.

Microsoft Excel has the next traits:

  • Workbooks, worksheets, cells, and rows operation make it user-friendly and in addition make information verification and validation simpler.
  • Functions like rely, sum, subtotal, date and way more that could be utilized to a big extent.
  • Data visualization and its examination might be achieved with tables, filters, graphs and so forth.
  • Visual Basic Application in Excel extends help to programming.

What are cells inside Microsoft Excel?

As proven above, a cell might be outlined as a portion that comes on the junction of horizontal rows and vertical columns in Excel. The tackle of every cell might be seen on the prime left nook of the appliance.

In the picture posted above, we are able to see ‘A1’, by default, the primary tackle of the cell is at all times proven whereas we open an Excel workbook. It is principally the fusion of the column letter and the row quantity and is distinctive in nature.

MS Excel Interview Questions

Explain the traits of a spreadsheet

A bunch of cells is named a spreadsheet or worksheet. Its function is to rearrange formulation, capabilities and kind numbers and information in rows and columns. They might be operated mathematically. The variety of worksheets in a workbook might be a couple of.

As proven under, there are two worksheets (‘Sheet1’ and ‘Added’) on the backside. We can add, delete, rename, disguise, unhide and carry out different operations on sheets. By default, the sheets get added as Sheet1, Sheet2. Here, we now have renamed Sheet2 as ‘Added’.

Can we rearrange cells in Excel?

Excel supplies us the choice of rearranging cells by insertion and deletion within the following methods:

  • Shifting cells to the correct
  • Shifting cells down
  • Inserting/Deleting complete row
  • Inserting/Deleting complete column
  • Shifting cells to left
  • Shifting cells up

While we’re inserting a row or a column in Excel, we find yourself shifting the cells, thereby leading to a rearrangement of cells.

How is the formatting of knowledge achieved in MS Excel cells?

Some of the information formatting methods for cells are when it comes to Number, Alignment, Font, Border, Fill and Protection.

How to include feedback in MS Excel cells?

Comments might be added to a selected cell by doing a right-click and choosing insert the remark choice. The cell which has a remark shall have a purple/purple mark on the correct higher nook for identification function. We may edit, delete and reply to a remark.
Please be aware the cell underneath column L, having a remark added and the way it’s completely different from a cell with no remark.

Microsoft Excel Interview Questions

Explain the options of the ribbon in MS Excel.

The ribbon seems on the prime of the appliance. Users can entry a lot of the frequent functionalities of Excel utilizing the toolbars and menus that type part of the ribbon.

The person additionally has the choice of customizing the ribbon. For instance, we regularly add the ‘Developer’ tab on the ribbon. On a necessity foundation, we are able to additionally take away or add an choice with the assistance of CTRL+F1.

Explain the importance of Freezing Panes in Microsoft Excel.

Sometimes we have to have the view of headers of the columns and rows even when we scroll to a big extent up or down. In different phrases, in freeze panes, we’re fastening up a row or a column.

Freeze pane is first achieved by choosing the cell than from View and we have to choose one of many freeze choices.

How to allow Protection in MS Excel?

Protection is achieved in three kinds:

  • Protection by way of password on the opening of the workbook.
  • Protection in opposition to disguise/unhide/add/deletion of worksheets.
  • Window sizes/positions are shielded from being modified.

What is Relative Cell Address?

The Relative Cell Address is a sort of cell reference in Microsoft Excel that’s modified and changed whereas the Autofill function is used or whereas copied.

What is the Absolute Cell Address?

Sometimes there are eventualities when the cell tackle should stay unchanged whereas the Autofill function is used or whereas copied. This is named an absolute cell tackle. The ’$’ signal is used to maintain the column and row tackle fixed.

How to guard cells of a worksheet from being copied?

We can defend the cells of a worksheet from being copied by navigating the ‘Review’ menu bar => Protect Sheet after which present the password.

Once we defend the sheet, we are able to unprotect it by the ‘Unprotect Sheet’ choice.

Thus as soon as a cell is protected, the method behind the cell is hidden.

How do we now have Named Ranges in Microsoft Excel?

We can have a named vary by choosing a variety that we need to identify. Then choose Formulas from Ribbon => Define Names => Provide the Name.

Advanced Excel Interview Questions

What are Macros?

A macro is a step or a bunch of steps that we carry out greater than as soon as. We can develop a macro for these tedious duties. Macros are usually coded or recorded by the customers.

Name the forms of Report Formats out there.

There are three forms of codecs out there for experiences i.e. Tabular, Compact, and Report.

What is a Dropdown List in Excel?

Dropdown listing in Excel is created by following the under steps:

Go to Data within the Ribbon => Select Data Validation => Select List from the Allow Dropdown => Add the values you need to add to the listing underneath the Source subject.

Explain the traits of the Pivot Tables.

The traits of the pivot tables are:

  • A comparability of knowledge is trouble-free.
  • Presentation of required information that’s required for the examination.
  • Customized correct experiences might be made.
  • Various information actions and relationships might be decided.
  • Data might be analyzed from completely different views.
  • Operations like type, sum, and plenty of different mathematical capabilities.
  • Links to different information sources might be added.

What do you imply by Pivot Charts?

The pivot charts are imaged depiction of the pivot desk. Pivot tables and Pivot charts are associated to one another.

In order to have a pivot chart, we have to select a cell from the pivot desk after which choose an choice for a Pivot Chart. This is obtainable underneath the Insert menu within the ribbon. Examples of charts embrace bar, pie, space and so forth.

Will or not it’s possible to have a Pivot Table from a couple of desk?

Yes it’s doable to have a Pivot Table from a couple of tables offered and all of the tables should be on the identical sheet.

Will or not it’s possible to have a Pivot Table from a couple of desk in several sheets?

Yes it’s doable to have a Pivot Table from a couple of tables offered and all of the worksheets should be in the identical workbook.

Questions About Excel In Interview

How is the Formula Feature useful in Microsoft Excel?

Formula is a declaration that calculates the worth of a cell or group of cells. Let’s take an instance to grasp this, =d6*d7*d8*d9 is called a method that multiplies the worth of cells d6 by way of d9.

Functions are inbuilt formulation pre-existing in Microsoft Excel. They are accountable for mathematical operations relying on arguments.

The built-in capabilities of Microsoft Excel are all out there underneath the Formula tab on the ribbon space.

How is Automatic Sort prevented in Pivot Table?

This might be completed by navigating to the More Sort Options => right-click on Pivot Tables. Then select Sort Menu and proceed with More Options, after that we now have to uncheck the Sort mechanically each time the report is up to date.

Name the various kinds of Functions in Microsoft Excel.

Some of the completely different classes of Functions embrace:

  • Financial
  • Date and Time
  • Math and Trig
  • Lookup and Reference
  • Database
  • Text
  • Logical
  • Information
  • Precedence

Explain the Operator Precedence of Formulas in Microsoft Excel.

BODMAS guidelines are adopted in formulation. The time period is called Bracket Order Division Multiplication Addition and Subtraction i.e. if we now have a method that has a bracket and division, then the expression enclosed within the bracket shall be calculated earlier than the division operation.

Explain the SUM and SUMIF capabilities.

SUM perform takes n variety of arguments and performs a summation of every one them. It principally sums up all of the numbers within the vary of cells. For instance, =SUM (E1: G1), shall add up the numbers from the vary E1 to G1.

SUMIF perform is used to carry out summation provided that a sure situation is met. Thus SUM and SUMIF capabilities are virtually equivalent apart from the presence of standards in SUMIF. For instance, =SUMIF (E1: G1,”<10), shall add up the numbers from the vary E1 to G1 that are lesser than 10.

Excel Interview Question And Answer

Explain the COUNT perform.

There are 5 rely capabilities out there in excel.

  • COUNT perform shall return the entire rely of cells which have numbers within the vary of cells talked about within the parameter. Syntax is as =COUNT (val1, [val2], …)
  • COUNTA perform returns the entire rely of non-empty cells within the vary of cells talked about within the parameter. Syntax is as =COUNTA (val1, [val2], …)
  • COUNTIF perform returns the entire rely of cells within the vary of cells talked about within the parameter that satisfies the given situation. The syntax is as =COUNTIF (A5: I5,”<10”), this shall rely the variety of cells having a price lower than 10.
  • COUNTBLANK perform is the other of COUNTA. This perform returns the entire rely of empty cells within the vary of cells talked about within the parameter. The syntax is as =COUNTBLANK (A5: I5).
  • COUNTIFS perform returns the entire rely of cells that fulfill sure circumstances. These circumstances might be logical operators, numbers and so forth. The syntax is as =COUNTIFS (F1: F6,”<10”, J2: J10,” black”), the place two circumstances have been set.

Can Percentages be calculated in Excel? If sure, how?

Yes, we are able to do proportion calculation in excel. If the rating of pupil A is in A1 cell and full marks for the topic is in A2 cell, then, first we have to choose a cell to say A3, the place we carry out =A1/A2. Then from the Home tab, we have to choose %.

Is it doable to cut back the scale of an Excel file?

Yes, we are able to scale back the scale of an excel file within the following methods:

  • By saving the file within the format -.XLSB.
  • By eliminating Pivot tables if not important.
  • By lowering / not including/ compressing the pictures.
  • By deleting the unutilized sheets and cells.

Name the file codecs which can be used to save lots of a Microsoft Excel file.

Some of the file codecs to save lots of Microsoft Excel information are csv, xlsm, xls, xla, xlb.

How is the Average of numbers calculated in Microsoft excel?

The common of numbers might be calculated utilizing the AVERAGE perform. The syntax of Average perform is =AVERAGE(J8: J13)

Here, E1 cell calculated the typical of numbers within the vary from A1: D1.

Microsoft Excel Interview Questions

Define VLOOKUP in Excel.

VLOOKUP is a built-in perform of excel. It is utilized to seek out and get information from a cell vary. This is definitely known as a vertical lookup. As the identify suggests, the information must be organized vertically.

While we’re coping with a big chunk of knowledge, and we have to pay money for sure elements of the information fulfilling sure circumstances, then that’s the time when VLOOKUP is used.

Explain the operation of VLOOKUP in Microsoft excel.

The algorithm of VLOOKUP is as follows:

Initiates with a lookup worth.
Starts exploring for the worth from the leftmost column.
As its first presence of the lookup worth is detected, the search is moved to the correct (that’s to the row the place the worth is current).
It then comes again with the worth from the prevailing column.
Returns each exact and imprecise worth, however the default match is an inexact match.
Syntax of VLOOLUP is, =VLOOKUP (Val, giventable, col_no, [rnge_look]) ,


Val is the worth to be searched within the first column of the desk.
giventable is the desk the place the operation is to be carried out.
col_no is the column from which the lookup worth is to be recovered.
[rnge_look] isn’t a compulsory argument the place TRUE (default) means inexact match and FALSE means precise match.

How does Visual Basic Application (VBA) make our life straightforward?

VBA has the next benefits:

  • Develop custom-made capabilities.
  • Mundane units of duties are automated in order that the sources aren’t wasted.
  • Our custom-made capabilities can be utilized by the opposite workforce members, thereby saving time and money for them as nicely.

What is a Horizontal Lookup in Microsoft Excel?

Horizontal Lookup or HLOOKUP seems for a price from the topmost row of the desk horizontally after which strikes in a downward route.

Syntax of HLOOKUP is, = HLOOKUP (Val, giventable, row_no, [rnge_look]),


Val is the worth to be searched within the first row of the desk.
giventable is the row/rows which can be sorted in ascending order.
row_no is the row from which the lookup worth is to be recovered.
[rnge_look] isn’t a compulsory argument the place TRUE (default) means inexact match and FALSE means precise match.

How to get the present date in Microsoft Excel?

We can get the present date through the use of = TODAY () perform.

How does the AND perform work in Microsoft Excel?

AND is an inbuilt perform that provides TRUE if all of the circumstances talked about within the type of parameters are glad. The syntax is =AND (G6<=17, U8<59).

How can we wrap a textual content in Microsoft Excel?

We can wrap a textual content inside a cell by merely choosing the cell, after which clicking on the Wrap Text choice which is part of the Home tab.

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